2024
instructions & resources
for farm + Food vendors
There are a few important steps you must complete before you start vending! Read the instructions below for how to participate in our Nutrition Incentive Programs. If you are eligible, we strongly recommend that you participate in these programs. Not only do they increase access to healthy, fresh, and affordable food options for our neighbors, but they also bring in more income for you! Please note that you must complete these steps before your first day vending.
1. Eligibility requirements
We accept SNAP and DUFB at the Whiteaker Community Market! If you are eligible, you can also sign up to accept FDNP. Each program has different eligibility requirements.
1a. Read the document below to learn more about each program and understand what you are eligible to accept.
If you have confusion about if your products are eligible, please email hello@whiteakercommunitymarket.com
2. SNAP Requirements:
If you are eligible to accept SNAP:
2a. Read the ‘How to Accept SNAP’ document below
2b. Submit the online agreement + reimbursement form below
If you are not eligible to accept SNAP, you can skip this step.
3. Double Up Food Bucks (DUFB) Requirements:
If you are eligible to accept DUFB:
3a. Read the eligible vendor letter
3b. Fill out the online agreement form.
3c. If you are NOT eligible to accept DUFB, All you need to do is read the non eligible vendor letter:
4. Farm Direct Nutrition Program (FDNP)
You are eligible to become approved to accept FDNP checks if you vend unprocessed fruits, vegetables, or cut culinary herbs.
4a. To accept FDNP checks, you must apply to become an authorized vendor. Apply here!
If you have been authorized in the past, you may not need to re-apply. Someone from the program should reach out to you directly about the 2022 season. Let us know if you have been authorized in the past but haven’t been contacted yet!
4b. When you become an authorized vendor to accept FDNP, please let us know so we can direct market-goers to your booth!
5. Kids’ Fresh food market
Kids who attend the Sunday Market (12 years old and under) can get a $5 token from the Info Booth to spend on fresh food and veggies from farm vendors at the market.
Note: Kids’ Market Tokens may not be spent to buy value-added products or prepared food. They may only be used to purchase fresh food from farmers.
Eligible Products and Vendors
All farmers selling fresh products can participate in the Kids’ Fresh Food Market (KFFM).
All products that are eligible for DUFB are eligible for KFFM.
Value-added products (salsas, preserves, breads, etc.) are not eligible.
Prepared foods (hot food, made-to-order food) are not eligible.
Guidelines
Kids can only collect one token per day from the Info Booth.
Kids have to be 12 years old or under.
No change can be given for tokens. Kids must spend the full $5 at one booth.
Turn in the tokens that you collect at the end of the Market day to be reimbursed via ACH.
6. Reimbursement
We will reimburse you for the SNAP or DUFB that customers spend at your booth the 1-2 weeks after each market day you vend. We reimburse vendors electronically through the ACH direct deposit program Melio Payments. This allows us to do a direct deposit from our bank account to yours!
5a. To be reimbursed, submit the routing number and account number of the bank account you would like market day income to go to through the Online SNAP Agreement + Reimbursement Form linked under step #2b (above). We cannot reimburse you until you complete this step. Please reach out if you have any issues.
you are all set!
Resource Library
Farm Direct Producer Processed Exemption: Growing and canning your own food for market sales
Oregon Home Baking Bill: Baking things in your home without a license
Domestic Kitchen licensing and there is a handout attached with labelling requirements for licensed domestic kitchen produced food (labeling requirements for FDPPE and Home baking Bill are in their hand out)
Temporary Restaurant Licensing: This is Lane County specific and they need to have their license approved before they can start vending (application here). The quickest turn around on an application is no shorter than 10 days, so plan ahead!
Packaging and Labeling Requirements for CBD and Hemp products from OLCC
Licensing requirements for CBD and Hemp products
ODA Food Labeling Requirements
If you are starting a food business from scratch, contact ODA Food Safety Department and get the info straight from them about what specific license you will need to apply for:
Food Safety / 635 Capitol St. NE / Salem, OR 97301 / Phone: 503-986-4720
Blogs & Newsletters
Willamette Farm & Food Coalition
The Farmer’s Market Pros: Farmer’s Market Podcast and Blog